Paper Con 2017 - Dayton Ohio Spring Paper Modelers Meet

[airdave]

BIG UPDATE!
>>>>>>>>>>>>>>>>

I have confirmed, with a Dayton Ohio Hotel, some of the costs related to an event on March 25, 2017.
They still have Banquet Rooms available and a willingness to host this event.They have a Bar and Restaurant on site for easy meals.
They do full catering and will cater a private Banquet for us.
They can add a cash bar, but as I said, they have a Bar/Restaurant on site.
They have everything we need including reasonable room rates.
(I am discussing room packages they might be able to offer)
But, understandably they need a decision very quickly.


I can confirm that I can lower the "Entry" Fee.
*If I have the numbers (of committed participants).

I can lower the initial Participant's Cost to $80...from $125.
Thats a huge drop (in my opinion)

Keep in mind, there are still additional fees for your Guest(s) and extra Display tables.

Heres the breakdown...
$80....the Event Fee, including one 8' Display/Vendor Table (2 Chairs)
and that also includes the evening Banquet meal and Awards Ceremony.

$40 ...for an Additional Guest (your Plus One) for the Evening Banquet and Ceremony.

$20 each...Extra Display Tables are available...as many as you like.

I don't think I can get any lower than that.
I'm still negotiating a complete price based on how many attendees there are.
With the figures I have now, I know I can lower the price to $100,
but I'd rather go for the head count and drop it all the way to $80And theres the hitch....I need a larger head count.
As it stands, I have about 9 or 10 serious committments (to attend).
Hopefully that still stands.

I also have another half a dozen "maybes".

With this new price of $80, I am hoping i can turn those maybes into positives
and find a few more definites.

With at least 20 committed attendees, this thing is a go.

Please think about it, and post here if you are interested.
Those that I already have on my YES list, please only post if things have changed for you and you will not be able to attend.
I want to hear from the MAYBES, and anyone new willing to commit.

Questions...ask away.

[airdave]

okay...enough time has passed...
its time to officially put this idea on hold.

I'm sorry to say that I just haven't any more commitments
to fork over the entry fee and take part in the event.
Its not just a money thing...its also about having a sufficient number of exhibitors to make it a worthwhile event.

Don't worry, I understand completely, why some people just can't commit.
Whether it be for financial reasons or life reasons.
I have the same considerations.
And, I understand the timeframe issue...many of you have jobs or other personal obligations.

I'm sure some of you may sign up at a later date,
but I have to consider the initial financial expenses and commitment costs (out of my own pocket).
If I had the money, I would not even think about.
Just go ahead and book everything and hope I recovered costs at a later time.
But I just can't do that...thats why I was hoping to get a minimum number of committed individuals to take part.

And...I must thank, the nine individuals who gave me that commitment!
And, the six "maybe" participants.

I even appreciate the two individuals who took the time to privately let me know why
they could not/would not be taking part.

I hope you all can understand this was something of a dream project,
and something we might still be able to organize in the future.

I'm already thinking about some Fund Raising ideas,
and maybe over the next year I can raise some funds that might be used for a 2018 event.
At least it would give me that edge over the up-front out-of-pocket expenses
and allow me to go ahead and organize the event regardless of the number of attendees
...and beg for financial help afterwards. lol

[Vermin_King]

Rats.

Here's to 2018, though.

Thanks for putting in the leg work on this

[Texman]

Sorry to hear that Dave.

I am still planning on going to the USAF museum that week anyway!

[WVA]

Well Dave, no one can say you didn't try! I'm disappointed it won't happen, but f you want to just meet up with me, Texman and whoever else might show up for a beer and chat, I'm in! I'll even buy the beer....(that should stir up some modelers).

Jim

[murphyaa]

I tried, but unfortunately my job awards vacation time based on seniority, and I've only got 6 months in. The weeks of the Dayton convention and the Big IPMS convention are very popular unfortunately.

[airdave]

Ray...remind me closer to that date.
I still might drive down and visit the Museum.
Are you staying over? Do you know where yet?
Email me...

I like Jim's idea.
Even though its not a "convention" it could still be a meetup.
Plenty of time to think about this I guess.

[Don Boose]

Many thanks for all the work you did on this, Dave. Unless something catastrophic occurs, you can count on me for 2018.

Don

[Richschindler]

Yes Dave, a big thank you. I too have been involved with organizing a convention and know the hard work that goes into it.
Let's all hope that next year will see a spring convention.

[Isaac]

Dave


Anything happening with restarting the effort for a paper get together in Dayton in 2018?

I'm in Dayton now and can help.


maybe meet in the same Hope hotel by Wright Patterson base ( just outside the gate ) where the Dayton IPMS monthly meetings take place?

https://www.google.com/maps/place/Ho...4.043505?hl=en

how about combining it with their yearly contest April 7th, 2018
WrightCon 2018 | Wright Field Scale Modelers

if we purchase tables, we are like vendors.


we may be able to extend it for another day or so?


Isaac